AI workflows
Document intake, quoting, triage and follow-up that run themselves and escalate only when a human is genuinely needed.
Software that runs itself
A software house for teams that would rather grow than maintain. We build AI automation and stay for the operations.
Watch a two-minute run-through09:14:02intake.qualify✓ 42 leads scored
09:14:07quote.generate✓ 18 quotes drafted
09:14:11crm.upsert✓ 18 records synced
09:14:19invoice.chase✓ 3 reminders queued
09:14:26docs.extract✓ 126 fields parsed
09:14:33ticket.route✓ 9 tickets triaged
09:14:38stock.sync✓ 412 SKUs reconciled
09:14:41report.build✓ weekly digest sent
09:14:45roster.fill✓ 2 shifts covered
09:14:48queue.next
9 jobs today · 0 failures · 12.4 s compute · 3 human checkpoints
Jobs today
1,284 of 2,000 capacity
Handled end-to-end
96.4%
Human escalations
46
3.6% of runs
Hours returned / month
312
NORTHWIND
KANAYA
MERIDIAN
LARASATI
Automation that compounds
Every workflow we ship makes the next one cheaper to build. By month six most clients are describing jobs, not filing tickets.
Systems that scale
Postgres, queues, typed APIs and observability from day one — so the thing still runs at ten times the volume nobody planned for.
Built for agents, not just humans
Interfaces your people like, plus the machine-readable surface your agents need: documented endpoints, deterministic jobs, real logs.
Everything you need to run on autopilot
Five things we do well. Most engagements start with one and grow into the rest once the numbers are on the table.
Integrations & data
We connect the systems you already pay for and clean the data between them, so the automation has something true to work with.
Product studio
Internal tools and customer-facing apps designed and built in weeks, shipped behind a real URL with real auth.
Insight & reporting
Every job logs what it did. You get the dashboard, the weekly digest and the audit trail your accountant will ask for.
Support & operations
We stay on after launch: monitoring, fixes and a monthly roadmap review. No black boxes and no retainer you cannot cancel.
Meet your automation agent
Not a chatbot bolted onto a dashboard. An agent that reads your systems, proposes the work and hands you the diff.
How an engagement actually runs
Ten weeks from first call to a running system, with a fixed first phase so you can stop cheaply if it is not for you.
Discovery
Two weeks inside your operations. We map where hours go, what the systems can expose and what a realistic first win looks like.
Build
Small, reviewable releases every week, in your repo if you want it there. The automation runs on your data before it goes live.
Launch
Handover with documentation, runbooks and access that belongs to you. Nobody invoices until the first job has run clean for a week.
Scale
Monthly review of what ran, what broke and what to automate next. The retainer is optional and cancellable in one email.
Enterprise ready
Infrastructure built for teams and the agents that support them
Integrations
Plugs into the stack you already run
We do not ask you to migrate. Ultima reads and writes the systems your team already uses, with scoped credentials and an audit log you can hand to a security reviewer.
SSO & role-based accessData stays in your region
Slack
HubSpot
Stripe
Xero
Notion
Postgres
WhatsApp
Google Sheets
Jira
Zendesk
Shopify
S3
Numbers we are happy to be measured on
Example figures from a live install — swap in your own numbers before this page goes public.
1,284
jobs handled in a normal day across client systems
96.4%
of those finished without a human touching them
312 h
returned to clients every month, on average
The quoting job paid for the whole engagement in six weeks. Nobody has opened the spreadsheet since.
1Operations lead, mid-size distributor
What sold us was the replay. We watched the automation handle last quarter's mess before letting it near a real customer.
2Head of finance, logistics
Documentation and the runbook came with the handover. Our own team ships changes now.
3CTO, healthcare services
Questions we get before the first call
Still unclear? Ask on the call — we would rather talk you out of the wrong project than take it.
Discovery is a fixed fee, quoted before we start. Build is a fixed price per two-week sprint, agreed at the end of discovery. After launch the retainer is optional, monthly and cancellable in one email. No per-seat, no per-run pricing.
Automate the boring half of your business.
A 30-minute call, no deck. Bring one process you hate and we will tell you honestly whether it is worth automating.
Reply within one business day